Personal Information Made Anonymous
To the extent that we make any of your personal information anonymous or we aggregate it with the personal information of others, then that information will no longer be considered to be personal information. Therefore, DGIS Group will be entitled to use and disclose personal information in any manner that it desires provided the personal information has been rendered anonymous or aggregated where that information cannot be attributed to you.
Choosing to Provide Personal Information
In using the Websites and Apps and in dealing with us you will have the ability to control the amount of personal information you are providing and therefore you may restrict the disclosure of your personal information by not providing your personal information to the Websites and Apps or use in the first place.
Depending on the circumstances, your consent may be express or implied. Express consent would arise if you specifically consented to a particular dealing in your personal information. Express consent can be given orally, electronically or in writing. Implied consent can be inferred from the circumstances. For example, if we indicate that we may send certain information to your email address and then you provide us with your email address, we would not normally obtain your explicit consent to use your email address to send you that correspondence; your consent would be implied in those circumstances.
We will assume your consent to the collection, use or disclosure of your personal information for a particular purpose if you voluntarily provide the information for that purpose.
Opting In, Opting Out and Changing Consent
DGIS Group may, from time to time, provide you with an opportunity to opt out of certain collection, and uses of your personal information. At the same time, an implied consent to collect or use your personal information would arise if you fail to indicate that you wish to opt out of the particular collection, or use when you are given an opportunity to do so.
As well, DGIS Group may, from time to time, provide you with an opportunity to opt into certain collection, and uses of your personal information. In that case, if you do not opt-in, DGIS Group will assume that you do not consent to your personal information being collected or used in that particular manner.
DGIS Group will generally use an opt-out method when the particular use is not unusual, the information is not particularly sensitive or when DGIS Group believes that most people would likely consent to the particular use. DGIS Group will generally use the opt-in method in other circumstances.
You may change or withdraw your consent at any time on reasonable notice by contacting our Privacy Officer as set out below. If you withdraw certain consents, it may limit the manner in which you can make use of the Website and to otherwise interact with DGIS Group. For clarity, your ability to change or withdraw consent is not absolute. DGIS Group reserves the right to continue handling your personal information in those circumstances required or permitted by law despite a change or withdrawal of consent.
In some instances, we may collect your personal information directly from a third party. In that case, we will generally either obtain your consent to do so or we will require that the third party confirm to us that they are entitled to disclose your personal information to us.
Use of the Websites and Apps
In order to use some of the features of DGIS Group’s website, DGIS Group may require that you provide some personal information. DGIS Group may issue to you a unique “user id” which you will be required to provide each time you use certain features and services.
If you have a user id, then DGIS Group may collect information about your use of the features and services (whether or not you provide your user id each time) and DGIS Group may associate this information with your other personal information.
Our web server collects the domain names, IP addresses and the website activity of visitors. This information is aggregated for the purposes of measuring the number of visits, average time spent on the Website, pages viewed, and other similar purposes. DGIS Group uses this information to measure the use of the Website and to improve the content of the Website.
A technology called cookies may be used on certain pages of the Websites and Apps. A cookie is a tiny element of data that a website can send to your browser, which may then be stored on your hard drive. Cookies allow us to track visitors to the Website so we will know when they return. Cookies also allow us to provide the visitor with tailored information and services based on their previous visits. Cookies do not enable us to identify the visitor unless that visitor has previously provided personal information during a visit. If your browser permits, you may set your browser to notify you when you receive a cookie or to reject cookies altogether. (See the documentation provided with your Internet browser for more information on cookies and how to disable them.)
Other Collection, Use and Disclosure
As well, the law permits or requires the collection, use and disclosure of personal information without the knowledge or consent of the individual in a number of circumstances. We reserve the right to collect, use and disclose your personal information in these circumstances without your knowledge or consent as the law may permit or require.
Accuracy and Completeness
When we collect and use personal information, we will make a reasonable effort to ensure that it is accurate, up to date and complete. To do so, we may need to request additional information from you or have you verify your information. If your personal information does change, we would appreciate it if you could inform us of those changes in order that your personal information in our possession remains accurate.
Retention and Destruction
For legal and business purposes we may retain your personal information for as long as it is reasonably needed. Upon expiry of the appropriate retention period, bearing in mind our reasonable legal and business requirements, your personal information will either be destroyed in a secure manner or made anonymous. You should be aware that there are legally required minimum retention periods, which DGIS Group must and does observe.
Security of Personal Information
DGIS Group recognizes its obligation to protect personal information in its possession and will make reasonable arrangements to secure that personal information against unauthorized access. These measures will be reasonable in the circumstance and may include providing access to only those individuals with a need to know the information, locked doors and/or filing cabinets and other physical and electronic security measures as well as contractual measures, such as non-disclosure or confidentiality agreements.
Requests for Access to Personal Information
On your written request we will provide you with:
Requests Must be in Writing
We require that all requests for access be in writing and be signed by the requestor. We required sufficient information and detail from the requestor in order to verify their identity, properly locate the information and respond to the request.
Limits on Individual Rights to Information
An individual’s ability to access his or her personal information under our control is not absolute. DGIS Group reserves all rights to not disclose personal information in certain circumstances. For example, we may not disclose personal information where:
Requests for Correction of Personal Information
On request by you, we will correct errors or omissions in your personal information where that information is in our custody or control. We require that all such requests be in writing and signed by you. We may require sufficient information and detail from the individual in question in order to verify their identity, properly locate the information and respond.
If you make such a request, we will either:
Corrections or amendments will rarely, if ever, be made to opinions, including expert or professional opinions, as opposed to factual information, which may be corrected if in error.
Contacting or Communicating with Us
please contact our Privacy Officer at: firstname.lastname@example.org